July 2010 MMC Board of Directors Meeting Minutes will be provided following approval at the October 2010 Board of Directors meeting.

MEETING MINUTES SUMMARY OF April 27, 2010

The meeting was called to order at 4:00 p.m. by the Chairman. Roll Call of Directors established that a quorum was present.

Approved Board Governance Motions:

• Motion was made, seconded, and unanimously approved to accept the Meeting Minutes of January 26, 2010.
• Motion was made, seconded, and unanimously approved to accept the 2009 Audited   Financial Statements as prepared and presented by LarsonAllen.
• Motion was made, seconded, and unanimously approved to accept the 401(k) Plan Restatement and Resolution.
• Motion was made, seconded, and unanimously approved to authorize the CEO to proceed with negotiations to execute a limited use agreement with Fairview Hospitals.
• Motion was made, seconded, and unanimously approved to grant the OES Grand Chapter Grant Request for Haiti Relief in the amount requested.
• Motion was made, seconded, and unanimously approved to grant the Lake Superior Lodge No. 349 Grant Request for Haiti Relief.
• Motion was made, seconded, and unanimously approved to grant the OES Grand Chapter ESTARL Scholarship Program Grant Request in the amount requested.
• Motion was made, seconded, and unanimously approved to not fund the Sheriff’s Youth Program of MN Grant Request.
• Motion was made, seconded, and unanimously approved to not fund the Rochester Scottish Rite Language Clinic until further information regarding the budget and operations for said program was provided. 
• Motion was made, seconded, and unanimously approved for MMC to purchase a table in support of the Amplatz Children’s Hospital Fundraiser.

   
Board Governance

Presentation of 2009 Audited Financial Statements – Heidi Hillman, LarsonAllen

Ms. Hillman began by thanking the Board of Directors for the continued opportunity to work with the organization again this year.  She stated that the Audit had gone according to plan. In conclusion, Ms. Hillman noted that an unqualified opinion was issued on all financial statements and that there were no operational issues noted in the management letter to Elder Services.

Conflict of Interest Policy
Mr. Neetenbeek reminded Directors that every year the Conflict of Interest Policy must be reviewed and the Disclosure Statement signed and returned to the Recording Secretary for compliance purposes. 

MMC 2010-2011 Board Committees
Ms. Glazebrook announced the Board Committee appointments for 2010-2011 and noted that the list was included in the handouts distributed prior to the meeting.  She added that the Committee appointments would stand unless someone disagreed and thanked each member in advance for serving. 

Members were informed that the Historical Society Committee is the result of discussion with the Senior Leadership of MMHSM.  The Corporation still exists for legal purposes, but the work that was being done will continue through four Committees made up of members who were serving on the MMHSM Board who have agreed to serve on the Committees. The four Committees will likely be Collections, Publications, Events, and Presentations.

Operations

2010 Financial Report

A brief overview of the year-to-date financials through March 31, 2010 for MMC and Subsidiary corporations was presented. It was noted contributions revenue is somewhat cyclical, but that the budgeted amount for contributions is based on the last quarter revenue over the past three years.  Since much of what is received is from Estates, Trusts and Life Insurance, it is difficult to predict what will be received in any given quarter.

Administrative Reports

Masonic Homes
It was noted that as reported earlier both campuses operations have good news again this quarter. The 80-bed TCU at Bloomington and the 76-bed TCU unit North Ridge had an average census of 92% and 78% respectively. The TCU program at North Ridge is not as advanced as Bloomington as yet, but continues to make good progress.

The Assisted Living apartments at North Ridge are full and the Operations Team is currently looking at creating more units from some of the Independent Apartments and increasing services to the Apartments. 

Cancer Center Fund
It was stated that there was good response regarding the Annual Dinner on April 23, 2010 and that it was a well attended, enjoyable evening.

Board members were also advised that MMC had been notified that on or about April 30, 2010, the University of Minnesota Physicians Group is transferring ownership of the operations of the Cancer Clinic to Fairview Health Systems.  Fairview has stated they want to work out an agreement for using our logo and name throughout the Clinic.

Scholarship Report
It was reported that the MMC Scholarship Committee met on Wednesday, April 21, 2010 to select the scholarship recipients for this year.  All eight members of the Committee participated and shared their choice for their top two candidates.  MMC received over 170 applicants this year.  Of the eight scholarships awarded, five Signature Scholarships and three Legacy Scholarships, three of the recipients have a Masonic connection and this year there were four boys and four girls selected.  In summary, all recipients have been notified and all were quite excited to receive the news. 

Fund Development Report
It was stated that a great deal of interest was expressed in The Pillars Society at the Grand Lodge Annual Communication, and also noted that several MMC Board members have connected with their personal gifts.

The “Friends of Masonic Charities” annual campaign was launched during the Grand Lodge Annual Communication as planned.  Lodges had the opportunity to sign-up for presentations to their Lodges while at Grand Lodge.  A handout was distributed of the locations scheduled for presentations to date.  Directors were encouraged to attend any of the presentations as their schedules allow in support of the campaign.  The next phase of the Campaign is a direct mail appeal that will include a new brochure.  A tabletop poster for use in Lodge and Chapter Buildings will also be created.  A draft of the brochure was displayed for the Board.

Adjourn

The meeting was adjourned to Executive Session at 5:22 p.m.