January 2012 MMC Board of Directors Meeting Minutes will be provided following approval at the April 2012 Board of Directors meeting.

MEETING MINUTES SUMMARY OF December 20, 2012

The meeting was called to order at 3:35 p.m. by the Chairman. Roll Call of Directors established that a quorum was present.

Approved Board Governance Motions:

• Motion was made, seconded, and unanimously approved to accept the Meeting Minutes of October 25, 2011.
• Motion was made, seconded, and unanimously approved to nominate David Wething and Bruce Johnson each to an additional 3-year term as a Director of the MMC Board.
• Motion was made, seconded, and unanimously approved to accept the slate of Officers for the MMC Board of Directors as presented:
• Motions regarding the following Grant requests were as follows:

Slate of Officers for 2012-2013 being recommended by the Nominating Committee:   
Chairman:            David S. Wething
Vice Chairman:     Raymond G. Christensen
Secretary:           Bruce S. Johnson
Treasurer:           Dale R. Seubert

The nominations shall be sent to the Corporate Board of Trustees of the Grand Lodge of Minnesota for their consideration.  Chair Ms. R. Glazebrook noted that she has served two terms as Chair of the MMC Board and, in accordance with the precedent established by the Board, will end her service as Chair at the conclusion of the Board year in April 2012. 

• Motion was made, seconded, and unanimously approved to adopt all grant policy changes as recommended by Administration.
• Motion was made, seconded, and unanimously approved to adopt the 2012 Budget for MMC and Subsidiary Corporations as presented.
• Motions regarding the following Grant requests were as follows:
  • to approve the recommended $10,000 per year for 3 years with annual review for the Minnesota Assistance Council for Veterans (MAC-V) - unanimously approved
  • to approve the one-time donation of $10,000 to the Special Olympics  in honor of Grand Master Tom Hendrickson’s participation- unanimously approved
  • to approve the Research Funding Proposal, the allocation of funds granted by MMC for 2012 cancer research, as presented by Dr. Yee on behalf of the Masonic Cancer Center -  unanimously approved
     

Operations

Action Items/Reports

2012 Proposed Budget

The 2012 Budget review began with the statement that prior to the MMC Board Meeting, all Subsidiary Boards reviewed their respective budgets and recommended their approval to the MMC Finance Committee.  The MMC Finance Committee met immediately prior to the MMC Board to review the proposed budget in detail and is recommending approval to the MMC Board.

In conjunction with the budget review, an historical perspective on operational results for both MMES campuses was presented.  It was noted that while the proposed Elder Services budget is based on strong census, census will be the biggest challenge to both campuses in 2012.  The goal is to generate enough revenue to cover debt service, satisfy capital needs and generate cash flow needed at each campus, even as this is the second consecutive year with no increase in the reimbursement rate from the State of Minnesota. 

Administrative Reports

MAC-V

It was reported that the idea of supporting the Minnesota Assistance Council for Veterans (MAC-V) was brought forward by PGM Tom McCarthy, and representatives from MMC and Grand Lodge attended the annual dinner of MAC-V in September of 2011 to learn more about the organization.  MAC-V offers assistance to Veterans through a combination of small grants of money, programs and services.  Participants must prove they want to change their present situation if help is to be provided by MAC-V.

Based upon the due diligence review, it was stated that Administration is recommending the Board authorize a grant of $10,000 for each of the next three years with annual reviews to ensure that the program continues to be successful. 

Scholarships

It was reported that applications have gone out for the Signature and Heritage Scholarships for 2012.  The new applications for matching funds for scholarships will be mailed to the Lodges and Chapters in early January.

O.E.S. Report

Worthy Grand Matron Doris Korthof reported that projects are going well.  The busy travel time is over, but now the planning begins for Grand Chapter on May 2-5.  WGM Korthof noted that she and AGM Cynthia are working on the issue of membership decline.  She reported that several Chapters are closing and she is hoping that some of them will consolidate as they don’t have the funds to close.  They are in the process of finding ways to help.
In closing, WGM Korthof thanked Mr. Neetenbeek for his time and discussion of ideas that might help with the issues related.  She also stated that help from Lodges and members of the Board would be appreciated.

Grand Lodge Report                                 

Grand Master Thomas Hendrickson stated that the Lodges have been working on getting members involved who haven’t been active for a few years.  These members are being asked to become more involved in mentoring the newer members of the Lodges.
A trip to Cedar Rapids to visit the Masonic library is being planning for March. 

Adjourn

There being no additional business, the meeting was adjourned at 5:25 p.m.